Grounds Maintenance Service for the University of the Philippines Manila

UNIVERSITY OF THE PHILIPPINES MANILA
The Health Sciences Center
BIDS AND AWARDS COMMITTEE 2 (BAC 2)

INVITATION TO BID

Grounds Maintenance Service for the University of the Philippines Manila

1. The University of the Philippines Manila, through the Fund 21-04-11 intends to apply the sum of Nine Million Five Hundred Ninety Eight Thousand Eight Hundred Pesos (Php9,598,800.00) being the Approved Budget for the Contract for one (1) year to payments under the contract for the Grounds Maintenance Service for the University of the Philippines Manila. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The University of the Philippines Manila now invites bids for the above Procurement Project. Bidders should have completed, within the last five years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

4. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

5. Prospective Bidders may obtain further information from University of the Philippines Procurement Office, BAC2 Secretariat and inspect the Bidding Documents at the address given below during office days, 8:00 to 4:00 p.m.

6. A complete set of Bidding Documents may be acquired by interested Bidders on 11 May 2021 from the given address and website(s) below The Procuring Entity shall allow the bidder to present its proof of payment for the bidding documents fees amounting to Ten Thousand Pesos (Php10, 000.00) in person, by facsimile or electronic means (email).

7. The University of the Philippines Manila will hold a Pre-Bid Conference on 18 May 2021 at 1:30p.m.
through zoom which shall be open to prospective bidders.

The BAC conduct meetings via zoom until such time that the implementations of community quarantine or similar government restrictions are lifted by the proper government authorities.

The prospective bidders are advised to register first @ https://up-edu.zoom.us/meeting/register/tZcvd- GhqjorGNSpgQVuCPlCPBkDafe6UtJc and wait for further advice for the zoom link which shall be provided to the prospective bidders who successfully registered.

8. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 01 June 2021 not later than 1:00p.m. Late bids shall not be accepted.

9. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB
Clause 14.

10. Bid opening shall be on 01 June 2021, 1:30p.m. at the given address below and/or via zoom. Bids will be opened in the presence of the bidders’ representatives who choose to join the zoom meeting.

The prospective bidders are advised to register first @ https://up- edu.zoom.us/meeting/register/tZYtcemrrTsiGtIpVScNHJVy8EIcQyQiLc4s and wait for further advice for the zoom link which shall be provided to the bidders who successfully registered.

11. The zoom link will be provided to those who signified their intention to attend. Only those whose names were submitted to the Secretariat will be allowed access to the meeting room. Zoom link should not be shared to other people.

The prospective bidders/suppliers shall stay initially at the zoom waiting room until the discussion of the item where they intend to participate starts. The host of the meeting from the BAC Secretariat will then let them in to the meeting room just before the discussion of the specific matter they intent to participate.

12. The University of the Philippines Manila reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.